Summer is a time during which many of us take advantage of having a little bit of time available to plan trips. You may look forward to planning a vacation, attending an upcoming conference, or both. Whether your summer travel is for work or play, there are tips to keep in mind as you plan that can help make the process a bit easier and hopefully less stressful.

In Access: Introduction to Travel and Tourism, Second Edition, author Marc Mancini outlines a few things to consider when planning your travel. First, he points out that although many airlines offer pop-up sales on certain routes that can appeal for last-minute getaways, or even promotional sales that work out well for pre-planned travel, you should be aware of any restrictions that can accompany those discounted fares and be prepared by being informed.

A couple of examples of restrictions that Mancini points out include that some low fares come with requirements that travel fall between specific dates. Look closely as you book your flights to ensure that the dates during which you’re traveling are included. He also warns that many discounted fares are not refundable. Be aware of change fees and whether you’ll lose the entire value of your ticket if you don’t travel on the exact flight you’ve booked. (p. 63)

Now that you have booked a flight and you’re aware of all possible restrictions, you may wish to reserve a rental car to drive once you’ve arrived at your destination. One point of confusion during that process can be understanding what type of coverage you’d need in order to be properly insured while driving the rental. Mancini helps demystify the common types of coverage most rental companies offer:

  • CDW (Collision Damage Waiver): If the car is involved in an accident, there will be no charge to the renter for repairs or for “loss of use” (revenue that the rental company isn’t getting while the car is being repaired).
  • LDW (Loss Damage Waiver): If theft or vandalism involving the car occurs, this coverage relieves the renter of financial liability. Sometimes LDW is incorporated into CDW.
  • PAI (Personal Accident Insurance): This covers bodily injury to the driver and, in many cases, to passengers.
  • What about other forms of liability? A car rental agreement usually automatically includes, at no extra cost, liability coverage for damage to other cars, other persons, and property. But this is only up to a certain amount, usually dictated by local law. Renters who want coverage beyond these limits (and those of their personal auto policy) can buy ALI (Additional Liability Insurance) or ELI (Extended Liability Insurance). ALI and ELI add additional insurance coverage past what the renter’s regular car insurance or rental company insurance provides. (p. 179)

If you’re heading to a conference or convention, there may be specific plans to make and items to pack. Revisit our  “success map” for convention and event attendance to review the top tips from a few of our Conventions and Events team members on everything from what to pack to what to do when you arrive, and even what to follow up on when you arrive home.

Reference: Mancini, Marc. Access: Introduction to Travel and Tourism, Second Ed. 2013. Clifton Park, NY: Delmar, Cengage Learning.

What professional events do you most look forward to attending, and how do you get the most out of them? Start the conversation below, or e-mail us at [email protected].